GCSC Board and Business Meeting Agendas
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January 2023 Board Meeting - Agenda
Gulf Coast Stamp Club
Called to order at _____pm by ____________________. Board Members attending ___ with ___ guests. Quorum for Board Meeting requirement met/not met and meeting is Official/Not Official. Meeting held in meeting room St. Martin Library, Biloxi. (See Attached 1: Sign In Sheet
1 Appointing Felix Perez as Club Webmaster
Report on status of Website and contract for website.
2.. Correct method of changing the number of members present to make a quorum. To change quorum number it needs to be an amendment to the Club By Laws.
3 Make recommendations for possible replacement for Director Gordon Nelms.
Robert T. Marousky (official copy signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in Sheet
Gulf Coast Stamp Club
Called to order at _____pm by ____________________. Board Members attending ___ with ___ guests. Quorum for Board Meeting requirement met/not met and meeting is Official/Not Official. Meeting held in meeting room St. Martin Library, Biloxi. (See Attached 1: Sign In Sheet
1 Appointing Felix Perez as Club Webmaster
Report on status of Website and contract for website.
2.. Correct method of changing the number of members present to make a quorum. To change quorum number it needs to be an amendment to the Club By Laws.
3 Make recommendations for possible replacement for Director Gordon Nelms.
Robert T. Marousky (official copy signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in Sheet
January 2023 Business Meeting - Agenda
Gulf Coast Stamp Club
Called to order at _____pm by ____________________. Members attending ___ with ___ guests. Quorum requirement met/not met and meeting is Official/Not Official. Meeting held in meeting room St. Martin Library, Biloxi. (See Attached 1: Sign In Sheet
Approval of November 2022 minutes
November 2022 minutes for approval as written.
Treasurer’s Report
Approval of Treasurer’s Report (See Attachment 2: Treasurers Report).
Standard Agenda Items
Website Update– Change in Webmaster from Gordon Nelms to Felix Perez.
Circuit Update– Bob
November Circuit had 186 items sold for over $1,000
December Circuit had 363 items sold for over $1,000
Circuit expenses for 2022 were $114.53 (See Attachment 3: 2022 Circuit Expenses)
In 2023 The APS will add an additional $5.00 charge for mailing. Making the circuit charges from APS: $2.00 – Insurance, $5.00 – Mailing, and 5% if under $200 sales.
Southeastern Federation of Stamp Clubs Update–
New Representative needed
Old Business:
1 Sale of Club Library – Eric
All action regarding sale is pending.
New Business:
2.. Need new Facility Manager for Shows (See Attachment 4: List of duties of Facility Manager)
3 Honorary Life Membership for Gordon Nelms who will be leaving to live near his daughter in Lincoln, Nebraska.
4 Replacement Board Member to fill Gordon Nelms position.
GULFPEX 2023 Planning
Dealers
Send out contracts or letter about the show. President Rob will mail packets to dealers after the first of the year.
Publicity
Arrange for ad in Linn’s Stamp News. Mike has submitted at no charge since he subscribes to Linn's
Already in APS Journal.
Need someone to put information on Social Media
Publicity (cont.)
Volunteer to do press release and send to local news, radio, and TV.
Need someone to coordinate new coverage for WLOX and WXXY TV
Need someone to design Flyer/poster for show.
Should we buy a new mailing list from APS – cost under $50 and can be used for GULFPEX 2023 and Fall Bourse.
Food committee
Report on food costs from the Fall Bourse – Cathy M.
Need volunteer to serve as chairman of committee.
Need volunteers to assist with lunch and maintaining kitchen area.
Discuss different lunch ideas.
Registration Table
Need volunteer to replace Gordon as chairman of this committee.
Will need someone to print out the forms for registration table.
Show Cover
Need to select what stamps to use.
Need someone to design cancel and submit to post office – needed ASAP
Need someone to design and print cachet on covers
Insurance
Need to get the million dollar policy again – previously done by Tom Adams
Need to get copy of policy to Community Center at least a week before the show – usually done by the facilities manager.
Other
Open
Fall 2023 Bourse Planning
Need to select dates ASAP. Eric and Rob’s recommendation for best dates.
Announcements
Gordon Nelms will be moving to live near his daughter in Lincoln, Nebraska.
The New Orleans Stamp Show is January 20 and 21, 2023. Exhibits are needed (even 1 or 4 page). Contact Dr. John with name of exhibit ASAP so it can be put into the program.
Southeastern Federation Expo is January 27 – 29 at the Hilton Atlanta Northeast, 5993 Peachtree Industrial Blvd, Peachtree Corners, Georgia 30092. Admission is $5 for whole family all weekend.
If anyone wants to borrow a Scott’s Catalog, you need to contact Dr. John before the meeting and he will bring it to the meeting. He is no longer bringing all the catalogs to each meeting.
Dr. Barrett is asking for donations for the Silent Auction at GULFPEX 2023. One or two items from each member would be appreciated. This will help make the auction a success and earn money for the Club.
Volunteer for Next Educational Program
Volunteer needed for February’s meeting.
Show and Tell by Members
Adjournment
Meeting Adjourned at ____ pm.
Educational Presentation
Mike Kayes talking about
Robert T. Marousky (official copy signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in Sheet
Attachment 2 – Treasurer’s Report
Attachment 3: 2022 Circuit Expenses
Attachment 4: List of duties of Facilities Manger
January 2023 Business Meeting - Agenda
Gulf Coast Stamp Club
Called to order at _____pm by ____________________. Members attending ___ with ___ guests. Quorum requirement met/not met and meeting is Official/Not Official. Meeting held in meeting room St. Martin Library, Biloxi. (See Attached 1: Sign In Sheet
Approval of November 2022 minutes
November 2022 minutes for approval as written.
Treasurer’s Report
Approval of Treasurer’s Report (See Attachment 2: Treasurers Report).
Standard Agenda Items
Website Update– Change in Webmaster from Gordon Nelms to Felix Perez.
Circuit Update– Bob
November Circuit had 186 items sold for over $1,000
December Circuit had 363 items sold for over $1,000
Circuit expenses for 2022 were $114.53 (See Attachment 3: 2022 Circuit Expenses)
In 2023 The APS will add an additional $5.00 charge for mailing. Making the circuit charges from APS: $2.00 – Insurance, $5.00 – Mailing, and 5% if under $200 sales.
Southeastern Federation of Stamp Clubs Update–
New Representative needed
Old Business:
1 Sale of Club Library – Eric
All action regarding sale is pending.
New Business:
- New Webmaster – due to Gordon Nelm’s moving, Felix Perez will be our acting webmaster.
2.. Need new Facility Manager for Shows (See Attachment 4: List of duties of Facility Manager)
3 Honorary Life Membership for Gordon Nelms who will be leaving to live near his daughter in Lincoln, Nebraska.
4 Replacement Board Member to fill Gordon Nelms position.
GULFPEX 2023 Planning
Dealers
Send out contracts or letter about the show. President Rob will mail packets to dealers after the first of the year.
Publicity
Arrange for ad in Linn’s Stamp News. Mike has submitted at no charge since he subscribes to Linn's
Already in APS Journal.
Need someone to put information on Social Media
Publicity (cont.)
Volunteer to do press release and send to local news, radio, and TV.
Need someone to coordinate new coverage for WLOX and WXXY TV
Need someone to design Flyer/poster for show.
Should we buy a new mailing list from APS – cost under $50 and can be used for GULFPEX 2023 and Fall Bourse.
Food committee
Report on food costs from the Fall Bourse – Cathy M.
Need volunteer to serve as chairman of committee.
Need volunteers to assist with lunch and maintaining kitchen area.
Discuss different lunch ideas.
Registration Table
Need volunteer to replace Gordon as chairman of this committee.
Will need someone to print out the forms for registration table.
Show Cover
Need to select what stamps to use.
Need someone to design cancel and submit to post office – needed ASAP
Need someone to design and print cachet on covers
Insurance
Need to get the million dollar policy again – previously done by Tom Adams
Need to get copy of policy to Community Center at least a week before the show – usually done by the facilities manager.
Other
Open
Fall 2023 Bourse Planning
Need to select dates ASAP. Eric and Rob’s recommendation for best dates.
Announcements
Gordon Nelms will be moving to live near his daughter in Lincoln, Nebraska.
The New Orleans Stamp Show is January 20 and 21, 2023. Exhibits are needed (even 1 or 4 page). Contact Dr. John with name of exhibit ASAP so it can be put into the program.
Southeastern Federation Expo is January 27 – 29 at the Hilton Atlanta Northeast, 5993 Peachtree Industrial Blvd, Peachtree Corners, Georgia 30092. Admission is $5 for whole family all weekend.
If anyone wants to borrow a Scott’s Catalog, you need to contact Dr. John before the meeting and he will bring it to the meeting. He is no longer bringing all the catalogs to each meeting.
Dr. Barrett is asking for donations for the Silent Auction at GULFPEX 2023. One or two items from each member would be appreciated. This will help make the auction a success and earn money for the Club.
Volunteer for Next Educational Program
Volunteer needed for February’s meeting.
Show and Tell by Members
Adjournment
Meeting Adjourned at ____ pm.
Educational Presentation
Mike Kayes talking about
Robert T. Marousky (official copy signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in Sheet
Attachment 2 – Treasurer’s Report
Attachment 3: 2022 Circuit Expenses
Attachment 4: List of duties of Facilities Manger
