GCSC Business Meeting Agenda
| 05_may_business_meeting_agenda_final.docx |
May 6, 2023 Business Meeting – Agenda
Gulf Coast Stamp Club
Called to order at ___ pm by President Rob O’Dell Members attending ___ with___ guests. Quorum requirement met/not met and is Official/Not Official. Meeting held at St. Martin Library
Approval of March 2023 minutes
March 2023 minutes for approval as posted on website.
Treasurer’s Report – Mike Kayes
Treasurer’s Report from March/April for approval.
Financial Report on GULFPEX 2023 – See Show Critique below.
Standard Agenda Items
Website Update– Felix Perez
Circuit Update– Bob Marousky
March we sold 159 items for $395.40.
There was no April Circuit because of GULFPEX 2023.
Ask new members if they have any requests for material to be included in the circuit.
Southeastern Federation of Stamp Clubs Update– Felix Perez
Old Business:
1 Sale of Club Library – Eric White
2 Magnetic Name Badges for Members – Tom Adams & Felix Perez
Tom has found a local source to order attractive name badges with magnetic attachment for $6.50 plus tax.
New Business:
GULFPEX 2023 Critique
Financial Report – Mike Kayes
Income, Output, and did the show have a profit or loss
Dealers – Rob O’Dell
Comments from Dealers
Any report on how well the dealers did.
Need for dealer with supplies (possibly the New Orleans Supply Dealer William Athens– John Wright, Les Osborne & Bob Marousky
Publicity
Report from Felix on how people learned about the show.
Additional Comments/Suggestions – Les Osborne Observations
Think a great job was done to promote the show, as evidenced by the crowds Friday.
Puzzled by the poor attendance on Saturday…… Not sure if there was conflict for the schedule or a miscommunication as to the show being open Saturday also.
Think good signage at the entrance denoting what was available during the show may have helped, along with posters, etc. of Disney and Marvel Characters about the room walls, etc.. If you just walked in, you wouldn’t have known what the theme was….. Why have a theme if we don’t have a cacheted show cover or a booklet that talks about the theme?? (Bob Marousky)
A Club banner as well at the front, …..
The wooden frames that everyone dislikes could have been used outside announcing the show location on that side of the building, for example.
Comment – Bob Marousky
We need a big sign right in front of the Library saying something like “Stamp and postcard show next door (arrow pointing toward Community Center). Free stamps for kid.
Food committee – Cathy Marousky & Felix Perez
Food truck results (also see comments below from Les Osborne)
Quality Food from Brooms
Costs for food - $49.39 (cost of donuts not included). Next show the cost will be higher as we will need coffee, napkins, sugars, utensils and cups.
Donations received –Mike Kayes
Suggestions/Comments – Les Osborne
Food truck bad location, considering not being able to use side door of building nearest to the food truck.
No signs at door, etc. indicating that the food truck was part of the stamp show, or how to get to them.
No tables set up anywhere for general public to eat on as I recall, inside or out. I think there was one in the back near the kitchen…
Registration Table – Felix Perez
Number registered each day.
Friday
Saturday
New members
Hats sold or given away to new members (any shirts sold?)
Registration Table – Felix Perez (cont.)
Comments on ATA (American Topical Association)
Need to train members to work at Registration Table (Bob Marousky)
Insurance – Tom Adams
Silent Auction –Dr. John Barrett
Items sold
Earnings for Club
Other comments – Dr. John Barrett
Suggestions/Comments – Les Osborne
No signs at stairs explaining what was going on there on the stage, and what to do…
Is the stage area a good location for the auction, considering average age of attendance? (no handrails, if I remember). Does this put us in violation of any handicap statutes?
Bid forms were not clear as what BIN “buy it now” option meant, at least not to me. Spell it out.
Don’t remember a deadline time for bid entries being posted.
Comment – Bob Marousky
Exhibition and Judge – Tom Adams
Cost for Judge
Comments on Judge
Should we ask him back next year?
Exhibits – Tom Adams
Number of Exhibits
Handing out of judge’s exhibit critiques.
Handing out of Award Certificates
Comments on picking up, setting up and returning frames
Other comments on exhibits – Les Osborne
Consider putting the displays along the kitchen wall, freeing up the south wall for prime dealer spaces. The displays can’t go in the middle, etc. since they would block the field of view, such as it is with the dealer stacks and signs.
Exhibits – Tom Adams (cont.)
Comments from Les Osborne
A sign saying “show theme display” on the end of the exhibits denoting what is on them may be of help too. (See remarks on show theme under Publicity above)
Club Sales Table – Karl Schoeck
How were sales?
How many members put items out?
What type of items sold best?
Other items for show
Club Table - Comment – Les Osborne
Could the club information table be set up in the hall? This would focus attention on the people coming in, as well as free up prime space for another dealer inside. Easily moved back into the room at the end of the day.. Might create a choke point though, that would have to be looked at that. Put it along the south wall so that club members can see into the room as well. Next option would be inside along south wall where that round table was…
Comments on tables with free stuff – Les Osborne
Bad location for the free stuff provided by the club. Some of the dealers were even looking through the stuff.
It should have been near the entrance door where club members were, so they could help “move” the stuff to the kids, etc.
Wasn’t really marked well to tell folks what it was or who from (last minute thing?)
Did anyone ask the dealers if they had stuff for donation? Not sure of tax status for the club but if it were charitable, they might donate something. Kinda touchy, especially since they are trying to sell it….and, we don’t want junk to deal with after the show.
Comment on Food/drinks for club members and dealers – Les Osborne
Who knew of this? Today’s the first time I learned of that option. (Older members know about this but we need a way to inform members who have just joined or joined recently)
Empty/free stuff tables – Les Osborne
Were any of the dealers approached and offered the additional tables at a discounted rate, etc. to gain revenue or a chance to move to the better location?
Opened for Additional Comments/Suggestions.
Announcements
HUNTSVILLE’s annual show HUNTSPEX 2023 is scheduled for June 3-4. Please note this year’s show includes stamps, postcards, and coins. Understand they have 8 stamps dealers, 7 postcard dealers and
5 coin dealers already committed.
The dates for the Memphis Stamp show (MEMPHEX 2023) will be September 30 and October 1, 2023.
Announcements (cont.)
USPS filed a notice of a postal rate increase to take effect on July 9, 2023. A 1-ounce first-class letter will increase by 3¢, from 63¢ to 66¢. A domestic postcard will also increase by 3¢ from 48¢ to 51¢. An international postcard and a 1-ounce international letter will go from $1.45 to $1.50. The rate for additional ounces for domestic letters will remain at 24¢. Special services including Certified Mail, Post Office Box rental fees, money order fees, and insurance will also increase.
NASHVILLE Stamp Club meets twice monthly. Their scheduled meeting for Monday, April 24, will include a premium lot auction. Anyone can bid; in person or via email. (davidlperryjr@gmail.com). Contact Bob Marousky (marouspy@yahoo.com) for a list of items in auction.
Volunteer for Next Educational Program
Show and Tell by Members
Deferred to Educational Presentation time.
Adjournment
Meeting Adjourned at____ pm.
Educational Presentation – Club Members
Members are asked to bring in any interesting purchases from the show.
Show and Tell by members on what they purchased or what they learned at the show.
Information such as why did they purchase it (was it something on their want list or something new)
How does it fit with their collections or something new?
Where did they find good value for their purchases?
Robert T. Marousky (official copy signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in sheet
May 6, 2023 Business Meeting – Agenda
Gulf Coast Stamp Club
Called to order at ___ pm by President Rob O’Dell Members attending ___ with___ guests. Quorum requirement met/not met and is Official/Not Official. Meeting held at St. Martin Library
Approval of March 2023 minutes
March 2023 minutes for approval as posted on website.
Treasurer’s Report – Mike Kayes
Treasurer’s Report from March/April for approval.
Financial Report on GULFPEX 2023 – See Show Critique below.
Standard Agenda Items
Website Update– Felix Perez
Circuit Update– Bob Marousky
March we sold 159 items for $395.40.
There was no April Circuit because of GULFPEX 2023.
Ask new members if they have any requests for material to be included in the circuit.
Southeastern Federation of Stamp Clubs Update– Felix Perez
Old Business:
1 Sale of Club Library – Eric White
2 Magnetic Name Badges for Members – Tom Adams & Felix Perez
Tom has found a local source to order attractive name badges with magnetic attachment for $6.50 plus tax.
New Business:
- Need to order more Club hats? Last hat given out at GULFPEX 2023
GULFPEX 2023 Critique
Financial Report – Mike Kayes
Income, Output, and did the show have a profit or loss
Dealers – Rob O’Dell
Comments from Dealers
Any report on how well the dealers did.
Need for dealer with supplies (possibly the New Orleans Supply Dealer William Athens– John Wright, Les Osborne & Bob Marousky
Publicity
Report from Felix on how people learned about the show.
Additional Comments/Suggestions – Les Osborne Observations
Think a great job was done to promote the show, as evidenced by the crowds Friday.
Puzzled by the poor attendance on Saturday…… Not sure if there was conflict for the schedule or a miscommunication as to the show being open Saturday also.
Think good signage at the entrance denoting what was available during the show may have helped, along with posters, etc. of Disney and Marvel Characters about the room walls, etc.. If you just walked in, you wouldn’t have known what the theme was….. Why have a theme if we don’t have a cacheted show cover or a booklet that talks about the theme?? (Bob Marousky)
A Club banner as well at the front, …..
The wooden frames that everyone dislikes could have been used outside announcing the show location on that side of the building, for example.
Comment – Bob Marousky
We need a big sign right in front of the Library saying something like “Stamp and postcard show next door (arrow pointing toward Community Center). Free stamps for kid.
Food committee – Cathy Marousky & Felix Perez
Food truck results (also see comments below from Les Osborne)
Quality Food from Brooms
Costs for food - $49.39 (cost of donuts not included). Next show the cost will be higher as we will need coffee, napkins, sugars, utensils and cups.
Donations received –Mike Kayes
Suggestions/Comments – Les Osborne
Food truck bad location, considering not being able to use side door of building nearest to the food truck.
No signs at door, etc. indicating that the food truck was part of the stamp show, or how to get to them.
No tables set up anywhere for general public to eat on as I recall, inside or out. I think there was one in the back near the kitchen…
Registration Table – Felix Perez
Number registered each day.
Friday
Saturday
New members
Hats sold or given away to new members (any shirts sold?)
Registration Table – Felix Perez (cont.)
Comments on ATA (American Topical Association)
Need to train members to work at Registration Table (Bob Marousky)
Insurance – Tom Adams
Silent Auction –Dr. John Barrett
Items sold
Earnings for Club
Other comments – Dr. John Barrett
Suggestions/Comments – Les Osborne
No signs at stairs explaining what was going on there on the stage, and what to do…
Is the stage area a good location for the auction, considering average age of attendance? (no handrails, if I remember). Does this put us in violation of any handicap statutes?
Bid forms were not clear as what BIN “buy it now” option meant, at least not to me. Spell it out.
Don’t remember a deadline time for bid entries being posted.
Comment – Bob Marousky
Exhibition and Judge – Tom Adams
Cost for Judge
Comments on Judge
Should we ask him back next year?
Exhibits – Tom Adams
Number of Exhibits
Handing out of judge’s exhibit critiques.
Handing out of Award Certificates
Comments on picking up, setting up and returning frames
Other comments on exhibits – Les Osborne
Consider putting the displays along the kitchen wall, freeing up the south wall for prime dealer spaces. The displays can’t go in the middle, etc. since they would block the field of view, such as it is with the dealer stacks and signs.
Exhibits – Tom Adams (cont.)
Comments from Les Osborne
A sign saying “show theme display” on the end of the exhibits denoting what is on them may be of help too. (See remarks on show theme under Publicity above)
Club Sales Table – Karl Schoeck
How were sales?
How many members put items out?
What type of items sold best?
Other items for show
Club Table - Comment – Les Osborne
Could the club information table be set up in the hall? This would focus attention on the people coming in, as well as free up prime space for another dealer inside. Easily moved back into the room at the end of the day.. Might create a choke point though, that would have to be looked at that. Put it along the south wall so that club members can see into the room as well. Next option would be inside along south wall where that round table was…
Comments on tables with free stuff – Les Osborne
Bad location for the free stuff provided by the club. Some of the dealers were even looking through the stuff.
It should have been near the entrance door where club members were, so they could help “move” the stuff to the kids, etc.
Wasn’t really marked well to tell folks what it was or who from (last minute thing?)
Did anyone ask the dealers if they had stuff for donation? Not sure of tax status for the club but if it were charitable, they might donate something. Kinda touchy, especially since they are trying to sell it….and, we don’t want junk to deal with after the show.
Comment on Food/drinks for club members and dealers – Les Osborne
Who knew of this? Today’s the first time I learned of that option. (Older members know about this but we need a way to inform members who have just joined or joined recently)
Empty/free stuff tables – Les Osborne
Were any of the dealers approached and offered the additional tables at a discounted rate, etc. to gain revenue or a chance to move to the better location?
Opened for Additional Comments/Suggestions.
Announcements
HUNTSVILLE’s annual show HUNTSPEX 2023 is scheduled for June 3-4. Please note this year’s show includes stamps, postcards, and coins. Understand they have 8 stamps dealers, 7 postcard dealers and
5 coin dealers already committed.
The dates for the Memphis Stamp show (MEMPHEX 2023) will be September 30 and October 1, 2023.
Announcements (cont.)
USPS filed a notice of a postal rate increase to take effect on July 9, 2023. A 1-ounce first-class letter will increase by 3¢, from 63¢ to 66¢. A domestic postcard will also increase by 3¢ from 48¢ to 51¢. An international postcard and a 1-ounce international letter will go from $1.45 to $1.50. The rate for additional ounces for domestic letters will remain at 24¢. Special services including Certified Mail, Post Office Box rental fees, money order fees, and insurance will also increase.
NASHVILLE Stamp Club meets twice monthly. Their scheduled meeting for Monday, April 24, will include a premium lot auction. Anyone can bid; in person or via email. (davidlperryjr@gmail.com). Contact Bob Marousky (marouspy@yahoo.com) for a list of items in auction.
Volunteer for Next Educational Program
Show and Tell by Members
Deferred to Educational Presentation time.
Adjournment
Meeting Adjourned at____ pm.
Educational Presentation – Club Members
Members are asked to bring in any interesting purchases from the show.
Show and Tell by members on what they purchased or what they learned at the show.
Information such as why did they purchase it (was it something on their want list or something new)
How does it fit with their collections or something new?
Where did they find good value for their purchases?
Robert T. Marousky (official copy signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in sheet
