Minutes
Virtual Board Meeting July 11, 2020 Stamp Club.
Agenda for Board Meeting
Please Note: The items here are for discussion and decisions. Then in the regular meeting it will be mainly announcements.
Call to order 1:30 pm via telephone Conference by President Rob O’Dell. All 6 Board members and 3 participants on last page) guests attended. A quorum was met and the meeting is official. (Note: See list of
Old Business:
1 Report on availability of Library Meeting Room – Bob
As of now, the Library Meeting Room will not be available in the near future. It is being used for quarantining returned books. Discussion was held on alternative meeting sites and Dr. John Barrett suggested that he check out the place on Pass Road that offered their facilities in the past. Mary Ann Grazyk reported that the Jubilee Center where she works would also be available for an alternative meeting site.
2 Decision on whether to continue the idea of an online stamp show or selling items from our website – Gordon
After a report by Gordon Nelms on the difficulties of setting up on online site to sell our stamps, it was decided to have a Club Auction instead. Suggested time for the auction was any time after the October show. Possibly November or some time early in the New Year.
3 Decision to continue use of phone teleconferencing or switching to software like Zoom – Tom
After a Report by Tom Adams, it was decided to continue holding the monthly business meeting via telephone conference unless an alternative meeting site if found. It was suggested that the Board might be able to use Zoom for meetings or just for an informal meeting. Tom Adams agreed to set up a test of using Zoom with Board members. He will send out specific information on when, with a link to Zoom via email.
4 October GULFPEX
5 Report and Action: At the last meeting Mike reported that 16 members had not paid their 2020 dues. We now need an update and decision on what action to take concerning those members who have still not paid their dues. – Mike
Mike Kayes reported that he put a special notice on the meeting postcard he sent to delinquent members. No response so far. No decision on what to do about these members at this time.
6 Open for New Items
Mike Kayes reported that the request to the Post Office for a cancel device for GULFPEX was returned. He will check and resend them again. We still have time to get the cancel device.
7 Meeting Adjourned at 2:05 pm
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
July Board Meeting Attendance
President Rob O’Dell
Vice President Al Allgue
Treasurer Mike Kayes
Secretary Robert T. Marousky
Director Tom Adams
Director Dr. John Barrett
Guest Cathy Marousky
Guest Mary Ann Grazyk
Guest Eric White
Virtual Business Meeting July 11, 2020 Stamp Club.
Draft of Minutes for Business Meeting
Call to order 2:10 pm via telephone Conference by President Rob O’Dell. Ten members were present, a quorum was met and the meeting is official. (Note: See list of Participants on Last Page of Official Minutes.)
Approval of June Minutes – Bob
Minutes of the June Meeting as posted were approved.
Treasurer’s Report – Mike
The Treasurer’s Report was read and approved.
GULFPEX 2020
Announcement: Community Center open and right now the show is a go.
The Community Center is open for use with a limit of 100 people so the show is still on for October 23 & 24, 2020.
Care of Frames – Rob Commend
In the July Board Meeting President Rob O’Dell praised and thanked Tom Adams, Al Allegue, and Dr. John Barrett for the work they did with the frames.
Reports: Any input from committees
Eric White volunteered to check with the dealers when he attends the next Fort Walton Stamp Show.
Gordon Nelms asked for an updated list of dealers so he can post it on the Club website.
Call for exhibits - Tom
Tom Adams reported that J. Stotts has agreed to be the exhibit judge at our show. He is an APS accredited judge. A stipend of $ 200 is agreeable to him. Also arrangements have been made for him to stay at Gulf Hills Resort.
Dr. John Barrett was given an updated list of expected exhibits.
A question was asked if there is any danger that the paper the exhibits are arranged on is capable of carrying the Corvid Virus. It was thought that there is very little chance of this happening. However the exhibition committee will check it out
Open for discussion on show.
No additional items discussed at this time.
Old Business
Members delinquent on 2020 dues – Mike
. A due notice was sent out to delinquent members and only one member has paid their delinquent dues. Unpaid members will be stricken from the roster.
Standard Agenda Items
Website Update– Gordon
Gordon Nelms reported that the theme for the August Home Page of the Club website site will be World War I. He has requested examples of philatelic items from World War I. If you have any please scan them and send to him.
Gordon Nelms thanked Rob O’Dell and Bob Marousky for contributing to the request for information on what the 4th of July meant to them. They along with Gordon provided a short vignette about the 4th of July.
Circuit Update– Bob
The American Philatelic Society is sending out the circuit again. We did receive a June and July circuit and they were seen by members mostly from Jackson County. If other members want to see the August circuit please contact Bob Marousky. It will be posted on the website when it arrives and is ready for viewing.
The June circuit did not meet the required $150 and we had to pay a 5% penalty. The July circuit was over that amount and we did not have to pay the penalty. It was agreed that in lieu of the COVID-19 impact, APS should waive the penalty for not meeting the minimum purchase requirement. Bob Marousky will communicate this to APS.
Southeastern Federation Update– Al
It was reported at the Board meeting that the Southeastern Stamp Federation has suggested that all stamp shows be cancelled up to the end of the year.
New Business
No new business was discussed.
Announcements
Status of St. Martin Library Bob
The St. Martin Library meeting room will not be available in the near future. The Board did discuss the possibility of holding a meeting at an alternate site depending on what virus recommendations are in effect.
Ability to check out Club Library Books (catalog of books on website)
Members may check out Club Library books which are stored at the St. Martin Library. All you need to do is check the Website to see what book you want. Then call the library, tell them you are from the Stamp Club and then let them know what book you want to check out. The library staff will get the book for you and you can pick it up using their curbside service. The staff will tell you what day you can pick the book up depending on their different library hours.
Holding future meetings – Rob
The Board of Directors at their meeting earlier this afternoon decided to continue using the telephone conference instead of software such as Zoom for future club meetings. Dr. John and Mary Ann agreed to investigate alternate sites to hold physical meetings
Open for other Announcements
No other announcements.
Volunteer for Education Programs
Dr. John Barrett volunteered to develop a program using PowerPoint that might be used on the Internet. He said he would need some help with developing the program. Rob agreed to help as needed.
Show and Tell by Members
Deferred
Adjournment
Meeting Adjourned at 2:30 pm
Educational Presentation
Deferred
Robert T. Marousky
Official Copy Signed
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
July Business Meeting Attendance
President Rob O’Dell
Vice President Al Allgue
Treasurer Mike Kayes
Secretary Robert T. Marousky
Director Tom Adams
Director Dr. John Barrett
Member Cathy Marousky
Member Mary Ann Grazyk
Member Eric White
Member John Sharp
Call to order 1:30 pm via telephone Conference by President Rob O’Dell. All 6 Board members and 3 participants on last page) guests attended. A quorum was met and the meeting is official. (Note: See list of
Old Business:
1 Report on availability of Library Meeting Room – Bob
As of now, the Library Meeting Room will not be available in the near future. It is being used for quarantining returned books. Discussion was held on alternative meeting sites and Dr. John Barrett suggested that he check out the place on Pass Road that offered their facilities in the past. Mary Ann Grazyk reported that the Jubilee Center where she works would also be available for an alternative meeting site.
2 Decision on whether to continue the idea of an online stamp show or selling items from our website – Gordon
After a report by Gordon Nelms on the difficulties of setting up on online site to sell our stamps, it was decided to have a Club Auction instead. Suggested time for the auction was any time after the October show. Possibly November or some time early in the New Year.
3 Decision to continue use of phone teleconferencing or switching to software like Zoom – Tom
After a Report by Tom Adams, it was decided to continue holding the monthly business meeting via telephone conference unless an alternative meeting site if found. It was suggested that the Board might be able to use Zoom for meetings or just for an informal meeting. Tom Adams agreed to set up a test of using Zoom with Board members. He will send out specific information on when, with a link to Zoom via email.
4 October GULFPEX
- Report on availability of the Community Center for GULFPEX 2020 in October – Bob
- Report on dealers’ interest in attending show – Rob
- Special Thanks to Tom Adams, Al Allegue and Dr. John Barrett for their work on storage for our frames - Rob
- Report on possible virus precautions needed at the show – Open
- Decision: do we still want the Go or No Go decision for the show to be made at the August meeting (this is from old minutes) – Open
- Decision: do we want to see about renting the Community Center for Thursday prior to the show so we can set up the exhibit and tables early. This would cost us $125.00 extra – Open
- From Dr. John about GULFPEX
- Make sure you are going to contact the APS re GULFPEX 2020 'Showtime' listing! As per the May minutes; if not i can do this OK..
- >>Am in contact with Fred Haise. all OK..I might wait until he is down here the week PRIOR to GULFPEX at the Beau Rivage to get signatures + pics,etc. I want to meet him personally..
- >>Silent auction lots are OK!
- Deferred due to time constraints.
5 Report and Action: At the last meeting Mike reported that 16 members had not paid their 2020 dues. We now need an update and decision on what action to take concerning those members who have still not paid their dues. – Mike
Mike Kayes reported that he put a special notice on the meeting postcard he sent to delinquent members. No response so far. No decision on what to do about these members at this time.
6 Open for New Items
Mike Kayes reported that the request to the Post Office for a cancel device for GULFPEX was returned. He will check and resend them again. We still have time to get the cancel device.
7 Meeting Adjourned at 2:05 pm
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
July Board Meeting Attendance
President Rob O’Dell
Vice President Al Allgue
Treasurer Mike Kayes
Secretary Robert T. Marousky
Director Tom Adams
Director Dr. John Barrett
Guest Cathy Marousky
Guest Mary Ann Grazyk
Guest Eric White
Virtual Business Meeting July 11, 2020 Stamp Club.
Draft of Minutes for Business Meeting
Call to order 2:10 pm via telephone Conference by President Rob O’Dell. Ten members were present, a quorum was met and the meeting is official. (Note: See list of Participants on Last Page of Official Minutes.)
Approval of June Minutes – Bob
Minutes of the June Meeting as posted were approved.
Treasurer’s Report – Mike
The Treasurer’s Report was read and approved.
GULFPEX 2020
Announcement: Community Center open and right now the show is a go.
The Community Center is open for use with a limit of 100 people so the show is still on for October 23 & 24, 2020.
Care of Frames – Rob Commend
In the July Board Meeting President Rob O’Dell praised and thanked Tom Adams, Al Allegue, and Dr. John Barrett for the work they did with the frames.
Reports: Any input from committees
Eric White volunteered to check with the dealers when he attends the next Fort Walton Stamp Show.
Gordon Nelms asked for an updated list of dealers so he can post it on the Club website.
Call for exhibits - Tom
Tom Adams reported that J. Stotts has agreed to be the exhibit judge at our show. He is an APS accredited judge. A stipend of $ 200 is agreeable to him. Also arrangements have been made for him to stay at Gulf Hills Resort.
Dr. John Barrett was given an updated list of expected exhibits.
A question was asked if there is any danger that the paper the exhibits are arranged on is capable of carrying the Corvid Virus. It was thought that there is very little chance of this happening. However the exhibition committee will check it out
Open for discussion on show.
No additional items discussed at this time.
Old Business
Members delinquent on 2020 dues – Mike
. A due notice was sent out to delinquent members and only one member has paid their delinquent dues. Unpaid members will be stricken from the roster.
Standard Agenda Items
Website Update– Gordon
Gordon Nelms reported that the theme for the August Home Page of the Club website site will be World War I. He has requested examples of philatelic items from World War I. If you have any please scan them and send to him.
Gordon Nelms thanked Rob O’Dell and Bob Marousky for contributing to the request for information on what the 4th of July meant to them. They along with Gordon provided a short vignette about the 4th of July.
Circuit Update– Bob
The American Philatelic Society is sending out the circuit again. We did receive a June and July circuit and they were seen by members mostly from Jackson County. If other members want to see the August circuit please contact Bob Marousky. It will be posted on the website when it arrives and is ready for viewing.
The June circuit did not meet the required $150 and we had to pay a 5% penalty. The July circuit was over that amount and we did not have to pay the penalty. It was agreed that in lieu of the COVID-19 impact, APS should waive the penalty for not meeting the minimum purchase requirement. Bob Marousky will communicate this to APS.
Southeastern Federation Update– Al
It was reported at the Board meeting that the Southeastern Stamp Federation has suggested that all stamp shows be cancelled up to the end of the year.
New Business
No new business was discussed.
Announcements
Status of St. Martin Library Bob
The St. Martin Library meeting room will not be available in the near future. The Board did discuss the possibility of holding a meeting at an alternate site depending on what virus recommendations are in effect.
Ability to check out Club Library Books (catalog of books on website)
Members may check out Club Library books which are stored at the St. Martin Library. All you need to do is check the Website to see what book you want. Then call the library, tell them you are from the Stamp Club and then let them know what book you want to check out. The library staff will get the book for you and you can pick it up using their curbside service. The staff will tell you what day you can pick the book up depending on their different library hours.
Holding future meetings – Rob
The Board of Directors at their meeting earlier this afternoon decided to continue using the telephone conference instead of software such as Zoom for future club meetings. Dr. John and Mary Ann agreed to investigate alternate sites to hold physical meetings
Open for other Announcements
No other announcements.
Volunteer for Education Programs
Dr. John Barrett volunteered to develop a program using PowerPoint that might be used on the Internet. He said he would need some help with developing the program. Rob agreed to help as needed.
Show and Tell by Members
Deferred
Adjournment
Meeting Adjourned at 2:30 pm
Educational Presentation
Deferred
Robert T. Marousky
Official Copy Signed
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
July Business Meeting Attendance
President Rob O’Dell
Vice President Al Allgue
Treasurer Mike Kayes
Secretary Robert T. Marousky
Director Tom Adams
Director Dr. John Barrett
Member Cathy Marousky
Member Mary Ann Grazyk
Member Eric White
Member John Sharp
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