Minutes
Gulf Coast Stamp Club February 2, 2019 Monthly Business Meeting - Agenda
February 2, 2019
The meeting was called to order at 2 pm by President Robert O’Dell in the St. Martin Library Meeting Room. There were 16 members present and no guests. A Quorum was met for an official meeting. (See attachment 1, sign-in sheet)
Minutes The January 2019 minutes were approved as posted.
Treasurer’s Report Treasurer Mike Kayes corrected an error on the January 2019 report at the meeting. Report for February, 2019 was approved as read. (See attachments 2 – Corrected January 2019 Report, 3 – February Report, and 4 – Comprehensive Report 2019)
GULFPEX 2019 - CELEBRATING Women
Open items from January Meeting
Show Poster – Mary Ann
Poster will be posted in Library
Having the Library involved in encouraging students to come to the show – Mary Ann
Invitations to be mailed 4 February 2019
Suggestions to have speakers from Woman’s groups – Mary Ann
We will be having visitors not speakers at the show
Show Cancellation – Mike Kayes
Submitted to Post Office – Complete
Help may be needed at the Cancelation table during the show, especially on Friday.
Raffle Prize – Rob O’Dell
Price of tickets for the Penny Black Stamp and framed Queen Victoria picture will be $1.00 for 1 ticket and $5.00 for 6 ticketsExhibits – Dr. John Barrett
As of today we have 27 of 32 frames with committed exhibits
The APS Judge will not charge the Club
Transportation of frames to and from the show will be coordinated by Tom Adams and Al Alleque.
Other GULFPEX 2019 Items
There will be 4 round tables for workshops coordinated by Mary Ann Grazcyk. She has requested at least one long table instead of round tables.
8 confirmed and 2 more possible dealers.
Eric White will submit a floorplan of the show to Mary Ann Grazxyk for show booklet and Gordon Nelms for website.
Gordon Nelms will be ordering 1000 postcards from Vista print to advertise the show. Most of the cards will be mailed by Mike Kayes with help from members. Other cards to be used as drop advertising.
300 trifold brochures for advertising were folded by members. They will be used as drop advertising.
Elaine LeGros asked to borrow another postal decoder to be used at one of the workshops. Mike Kayes volunteered his on the condition it not be left unattended. The decoders are no longer made and the price on ebay is around $50.
Old Business
Theme ideas for 2020 Show – On Hold until after Show
The Board of Directors announced that the date for GULFPEX 2020 will be Friday and Saturday, April 17 &18, 2020. That is the week after Easter.
Standard Agenda Items
Website – Gordon Nelms
Requested the names of Women’s Clubs and Organizations so they can be posted on the website.
Requested final list of dealers to post on website.
Additional information to be covered in today’s educational Program.
2nd Monthly Meeting – Bob Marousky
Thanks to Dr John Barrett, we now have a possible place in Gulfport for the second meeting. Mike Kayes and Bob Marousky visited Julie Egressy Executive Director of the. Mercy Housing & Human Development Center at 1135 Ford St. Gulfport, MS 39507 (phone # 228 896 1945 and found this facility acceptable for meetings. There are two rooms that will hold 20+ club members. It also has kitchen facilities. It is located off Pass Road just east of Cowen Rd and is right before the large Mardi Gras Store.
Southeastern Federation – Al Allgue
The GULFPEX 2019 show information has been updated on the Federation site.
Gordon Nelms requested AL to contact the Federation and get their seal image along with permission for us to use it on our website.
Circuit – Bob Marousky
This is the third straight month that we have over $200 in sales.
One request for addition to the circuit content was made.
New Business
Cacheted covers made by the Huntsville Stamp Club for Alabama 200th anniversary stamp First Day Ceremony were shown. The event will be Feb 23, 2019 in Huntsville.
February is the month to form Nomination Committee for the May election of officers. President O’Dell asked for volunteers. Cathy Marousky, Robin Overstreet, Tom and Margie Nolan volunteered. They will be given the necessary information on their duties.
Announcements
Mary Ann Grazcyk announced that there will be a form for individuals to submit if they want to honor a woman in the show program. Listing is free.
There was discussion on the possible need for extra tables for the show. It was suggested that we ask the library if we can use some of their tables. Bob Marousky will contact Meg Henderson, Head Librarian.
It was announced that Board of Director Chris Chidcester was resigning his position because he will be moving to the Alabama Gulf Coast on Valentine’s Day. Gordon Nelms will fill the rest of Chris’s term on the Board. Chris was praised for all he has done for our Club. He has served in many positions such as Show Chairman, President, Vice President and Director. He will be missed and everyone wishes him good luck.
Volunteer for March Education Program
Eric White will present a program on selling stamps online using ebay and hipstamps.
Adjournment 2:37 pm
Education Presentation by Gordon Nelms
Gordon started out by doing a survey of how many members used the website frequently. Sadly it was less than 50%. He said that his goal for this presentation was to help members understand and use the website more effectively. Starting with a review of the homepage, he talked about how he plans the theme for each month. He then researches US and worldwide stamps that go along with the theme to add to the website.
One of the Themes for February was Candlemas and some members were not familiar with the holiday. That demonstrated how the website is used as a learning tool. Members are encouraged to share philatelic information that can be used, such as the Valentine ’s Day postcards and the Valentine’s Day Naval cover on this month’s site. At the bottom of the homepage members will find what is in the current months APS circuit.
Gordon then went over each of the different tabs found on the homepage. Those tabs are:
Official Copy Signed
Robert T. Marousky, Secretary
Gulf Coast Stamp Club
Attachment 1 – Sign in Sheets
Attachment 2 – Treasurer’s Reports
February 2, 2019
The meeting was called to order at 2 pm by President Robert O’Dell in the St. Martin Library Meeting Room. There were 16 members present and no guests. A Quorum was met for an official meeting. (See attachment 1, sign-in sheet)
Minutes The January 2019 minutes were approved as posted.
Treasurer’s Report Treasurer Mike Kayes corrected an error on the January 2019 report at the meeting. Report for February, 2019 was approved as read. (See attachments 2 – Corrected January 2019 Report, 3 – February Report, and 4 – Comprehensive Report 2019)
GULFPEX 2019 - CELEBRATING Women
Open items from January Meeting
Show Poster – Mary Ann
Poster will be posted in Library
Having the Library involved in encouraging students to come to the show – Mary Ann
Invitations to be mailed 4 February 2019
Suggestions to have speakers from Woman’s groups – Mary Ann
We will be having visitors not speakers at the show
Show Cancellation – Mike Kayes
Submitted to Post Office – Complete
Help may be needed at the Cancelation table during the show, especially on Friday.
Raffle Prize – Rob O’Dell
Price of tickets for the Penny Black Stamp and framed Queen Victoria picture will be $1.00 for 1 ticket and $5.00 for 6 ticketsExhibits – Dr. John Barrett
As of today we have 27 of 32 frames with committed exhibits
The APS Judge will not charge the Club
Transportation of frames to and from the show will be coordinated by Tom Adams and Al Alleque.
Other GULFPEX 2019 Items
There will be 4 round tables for workshops coordinated by Mary Ann Grazcyk. She has requested at least one long table instead of round tables.
8 confirmed and 2 more possible dealers.
Eric White will submit a floorplan of the show to Mary Ann Grazxyk for show booklet and Gordon Nelms for website.
Gordon Nelms will be ordering 1000 postcards from Vista print to advertise the show. Most of the cards will be mailed by Mike Kayes with help from members. Other cards to be used as drop advertising.
300 trifold brochures for advertising were folded by members. They will be used as drop advertising.
Elaine LeGros asked to borrow another postal decoder to be used at one of the workshops. Mike Kayes volunteered his on the condition it not be left unattended. The decoders are no longer made and the price on ebay is around $50.
Old Business
Theme ideas for 2020 Show – On Hold until after Show
The Board of Directors announced that the date for GULFPEX 2020 will be Friday and Saturday, April 17 &18, 2020. That is the week after Easter.
Standard Agenda Items
Website – Gordon Nelms
Requested the names of Women’s Clubs and Organizations so they can be posted on the website.
Requested final list of dealers to post on website.
Additional information to be covered in today’s educational Program.
2nd Monthly Meeting – Bob Marousky
Thanks to Dr John Barrett, we now have a possible place in Gulfport for the second meeting. Mike Kayes and Bob Marousky visited Julie Egressy Executive Director of the. Mercy Housing & Human Development Center at 1135 Ford St. Gulfport, MS 39507 (phone # 228 896 1945 and found this facility acceptable for meetings. There are two rooms that will hold 20+ club members. It also has kitchen facilities. It is located off Pass Road just east of Cowen Rd and is right before the large Mardi Gras Store.
Southeastern Federation – Al Allgue
The GULFPEX 2019 show information has been updated on the Federation site.
Gordon Nelms requested AL to contact the Federation and get their seal image along with permission for us to use it on our website.
Circuit – Bob Marousky
This is the third straight month that we have over $200 in sales.
One request for addition to the circuit content was made.
New Business
Cacheted covers made by the Huntsville Stamp Club for Alabama 200th anniversary stamp First Day Ceremony were shown. The event will be Feb 23, 2019 in Huntsville.
February is the month to form Nomination Committee for the May election of officers. President O’Dell asked for volunteers. Cathy Marousky, Robin Overstreet, Tom and Margie Nolan volunteered. They will be given the necessary information on their duties.
Announcements
Mary Ann Grazcyk announced that there will be a form for individuals to submit if they want to honor a woman in the show program. Listing is free.
There was discussion on the possible need for extra tables for the show. It was suggested that we ask the library if we can use some of their tables. Bob Marousky will contact Meg Henderson, Head Librarian.
It was announced that Board of Director Chris Chidcester was resigning his position because he will be moving to the Alabama Gulf Coast on Valentine’s Day. Gordon Nelms will fill the rest of Chris’s term on the Board. Chris was praised for all he has done for our Club. He has served in many positions such as Show Chairman, President, Vice President and Director. He will be missed and everyone wishes him good luck.
Volunteer for March Education Program
Eric White will present a program on selling stamps online using ebay and hipstamps.
Adjournment 2:37 pm
Education Presentation by Gordon Nelms
Gordon started out by doing a survey of how many members used the website frequently. Sadly it was less than 50%. He said that his goal for this presentation was to help members understand and use the website more effectively. Starting with a review of the homepage, he talked about how he plans the theme for each month. He then researches US and worldwide stamps that go along with the theme to add to the website.
One of the Themes for February was Candlemas and some members were not familiar with the holiday. That demonstrated how the website is used as a learning tool. Members are encouraged to share philatelic information that can be used, such as the Valentine ’s Day postcards and the Valentine’s Day Naval cover on this month’s site. At the bottom of the homepage members will find what is in the current months APS circuit.
Gordon then went over each of the different tabs found on the homepage. Those tabs are:
- About/Contact Us – you can send Gordon emails from here.
- President’s Message
- Minutes and ByLaws – Minutes for the previous 12 months can be found here. You can also check the Club ByLaws.
- GULFPEX – Here you can find information on this year’s show along with information and photos from previous years.
- Calendar/Links – A philatelic calendar of events and links to other philatelic websites that might be of interest. Also information for people who have inherited collections and want to know what they can do with the collection.
- Members’ Activities – Items submitted by members to share with others.
- Club Presentations
Official Copy Signed
Robert T. Marousky, Secretary
Gulf Coast Stamp Club
Attachment 1 – Sign in Sheets
Attachment 2 – Treasurer’s Reports
Executive Board Meeting
Gulf Coast Stamp Club
February 2, 2019
The meeting of the Executive Board was called to order at 1 pm by President Rob O’Dell. Five board members present (one absent) and two guests. (See attachment 1 – Sign in Sheet). Quorum met and Meeting official
1 Selection of a date for the 2020 GULFPEX show. After discussion Friday/Saturday April 17/18, 2020 was chosen as the show date.
2 Raffle ticket prices: Decision was made that the raffle tickets for the Penny Black Stamp will be one dollar each or six for five dollars.
3 Decision of using postcard developed by member Gordon Nelms: After review and minor corrections, the Board decided to order 1000 postcards. Gordon will order them and notify us when they arrive. Mike will purchase and print the labels along with furnishing postage at a discount to the club. Board members volunteered to help put labels and postage on the cards.
4. Moving display frames from storage to show and back: Tom Adams volunteered to find individuals for this task. Remuneration will be $100.00 for the complete task. Note: After the meeting, Al Alleque volunteered a truck to move the frames.
5. Data Capture at Show: The Club needs to develop a way to find out how people attending the show learned about it. Open item.
6. Need show floor plan: Eric White did not have it complete at this time. A deadline of Feb 15 was set for him to send it to Mary Ann (for booklet) and Gordon (to put on Website).
7. Plan for board meeting to finalize all show plans: The date Saturday, February 23 was suggested. Bob Marousky will check with the library to see if the room is available.
8. APS Election: Board voted to pass on voting this year.
9. Letter to delinquent members: Board reviewed a letter to be sent out to all dues delinquent Club members. Letter approved and will be mailed on Monday (February 4, 2019).
10. Honoring women in show program: Mary Any Grazyk will distribute a form that members can fill out if they want a woman’s name to be printed in the tribute to women section of the show program. This will be free.
11. Show Budget: There are several items that we did not have in this year’s budget. After the show, the Board will examine all expenses to develop a budget for the 2020 show.
12. Resignation: Chris Chidcester tendered his resignation as a Club Director because he will be moving out of state. Everyone thanked Chris for all the work he has done to improve our Club and he will be missed. After discussion, the Board decided to ask Gordon Nelms if he would be willing to fill the vacancy until elections in May. Gordon agreed and will fill Chris’s position.
13. Ask New Orleans to list a link to our website on their site.
14. Rob O’Dell reported that he and or Eric White has contacted all the sites to advertise our show that was on the list we received from one of our dealers (Burdic). Mary Ann added some additional places to list the show.
Official Copy Signed
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in Sheet
Gulf Coast Stamp Club
February 2, 2019
The meeting of the Executive Board was called to order at 1 pm by President Rob O’Dell. Five board members present (one absent) and two guests. (See attachment 1 – Sign in Sheet). Quorum met and Meeting official
1 Selection of a date for the 2020 GULFPEX show. After discussion Friday/Saturday April 17/18, 2020 was chosen as the show date.
2 Raffle ticket prices: Decision was made that the raffle tickets for the Penny Black Stamp will be one dollar each or six for five dollars.
3 Decision of using postcard developed by member Gordon Nelms: After review and minor corrections, the Board decided to order 1000 postcards. Gordon will order them and notify us when they arrive. Mike will purchase and print the labels along with furnishing postage at a discount to the club. Board members volunteered to help put labels and postage on the cards.
4. Moving display frames from storage to show and back: Tom Adams volunteered to find individuals for this task. Remuneration will be $100.00 for the complete task. Note: After the meeting, Al Alleque volunteered a truck to move the frames.
5. Data Capture at Show: The Club needs to develop a way to find out how people attending the show learned about it. Open item.
6. Need show floor plan: Eric White did not have it complete at this time. A deadline of Feb 15 was set for him to send it to Mary Ann (for booklet) and Gordon (to put on Website).
7. Plan for board meeting to finalize all show plans: The date Saturday, February 23 was suggested. Bob Marousky will check with the library to see if the room is available.
8. APS Election: Board voted to pass on voting this year.
9. Letter to delinquent members: Board reviewed a letter to be sent out to all dues delinquent Club members. Letter approved and will be mailed on Monday (February 4, 2019).
10. Honoring women in show program: Mary Any Grazyk will distribute a form that members can fill out if they want a woman’s name to be printed in the tribute to women section of the show program. This will be free.
11. Show Budget: There are several items that we did not have in this year’s budget. After the show, the Board will examine all expenses to develop a budget for the 2020 show.
12. Resignation: Chris Chidcester tendered his resignation as a Club Director because he will be moving out of state. Everyone thanked Chris for all the work he has done to improve our Club and he will be missed. After discussion, the Board decided to ask Gordon Nelms if he would be willing to fill the vacancy until elections in May. Gordon agreed and will fill Chris’s position.
13. Ask New Orleans to list a link to our website on their site.
14. Rob O’Dell reported that he and or Eric White has contacted all the sites to advertise our show that was on the list we received from one of our dealers (Burdic). Mary Ann added some additional places to list the show.
Official Copy Signed
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 – Sign in Sheet
Previous Minutes
| gulf_coast_stamp_club_by-laws.pdf |
