Minutes
Draft for Virtual Board Meeting February 6, 2021
Gulf Coast Stamp Club
Called to order at 1:30 pm by President Rob O’Dell. Board members attending 5 with 2 Guests. Quorum requirement met and meeting is Official (See Attachment 1 – list of attendees)
Old Business:
1 Report on availability of Library Meeting Room – Bob
Library Meeting room still closed for an undetermined time.
Since our normal meeting room will not be available any time soon, the Board decided to have an in person meeting in March at Mercy Housing 1135 Ford St., Gulfport, 39507. Members will be asked for a small donation for Mercy Housing.
2 Contact organizers of Cruising the Coast to see if our show can be added to their calendar of events - Rob
Cruising the Coast organizers have been contacted. However they have not yet replied to our request.
3 Invitation letter to new APS members within driving distance informing them of our Club and Activities 2021. – Rob and Bob
Initial mailing complete. Future letters will be sent out monthly to new APS members whose names appears in the monthly APS Journal.
Cost of Initial Mailing Color Copies of Letter $15.00, Stamps 50 at $0.55 = $27.50, envelopes $3.00. Total Cost for initial mailing $45.50.
Estimated monthly cost to continue $3.50
Any noticeable increase in website traffic since letters mailed? - Gordon
After the initial letters were sent, Gordon did notice an increase in website traffic. The Board voted to continue sending letters for the next few months.
4 Decision to Hold April GULFPEX 2021.
Any changes in Community Center restrictions
Covid and Vaccine projected status
Dealers and Other Clubs’ Input
President Rob O’Dell has contacted dealers to see who is willing to come to our April show.
The dealers are willing to come to our show. After examining diagrams of the show layout, it was determined that we could have 9 dealers and still meet the Community Center rule of 6 feet between dealers. The Board voted to hold our April show. A planning meeting will be held on Saturday February, 13 at Sicily’s in D’Iberville.
New Business Items
1 Question on Club Library
Should the Club keep a library?
Keep only Scott Catalogs?
Sell all books including Scott Catalogs?
Sell other books at silent auction at GULFPEX 2021
Sell other books at online auction?
Donate unsold books to APS or a local charity?
Deferred until more research can be done.
2 Should the Club continue making a donation to APS when a member passes? If so we need to make one in the name of Johnny Baughman who passed away in January. Should we continue making donations?
It was decided to continue to make donations in honor of members who pass to either the American Philatelic Research Library (APRL) or the National Postal Museum in Washington, DC.
Open for other New Items
Note: This item not discussed due to time constraints
Dr. John Barrett made a request for mint US postage from 1982 -1994 to add to Post Office Yearbooks. They will then be in the Silent Auction at the April show.
Official Minutes Signed
Robert T. Marousky
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 List of Attendees
President Rob O’Dell
Vice President Dr. John Barrett
Secretary Bob Marousky
Treasurer Mike Kayes
Board Member Gordon Nelms
Board Member Tom Adams
Guest Cathy Marousky
Guest Felix Luis Perez-Folch
Minutes for Virtual Business Meeting February 6, 2021
Gulf Coast Stamp Club
Called to order at 2:03 pm by President Rob O’Dell
Number of Members present 9. Quorum requirement not met and meeting is Unofficial (See Attachment 1 – list of attendees)
Approval of October, November& December 2020 & January 2021 Minutes
Deferred due to lack of quorum.
Treasurer’s Report
See Attachment 2 – February 2021 Treasurer’s Report.
GULFPEX 2021 - Rob
Update on Status (from discussions at Board Meeting)
The Board has voted to hold GULFPEX 2021 on April 16 & 17. It appears that we can host 9 dealers and still meet the 6 foot between dealers social distancing requirement for use of St. Martin Community Center. There will be a planning meeting about the show next Saturday, February 13, 2021. Please check website to confirm time and place.
The Board voted not to invite the Post Office this year so we can use that space for an additional dealer.
Standard Agenda Items
Website Update– Gordon
There has been an increase in website traffic since the letters were sent to new APS members within driving distance of our show. The announcement for GULFPEX 2021 is at the top of the home page of the website. Webmaster Gordon Nelms encouraged members to submit suggestions to improve the website.
Circuit Update– Bob
Last month’s total circuit purchases amounted to over $400.00. For some reason APS sent us this month’s circuit based on last year’s requests. At this time we have sold over $200.00. APS circuit manager has suggested that we submit requests via email (also sent along with returning circuit). New member Timothy Stinson has requested to see propaganda stamps, labels and postcards from North Korea plus the following topical areas, Covid related, Space and Radio.
Southeastern Federation Update– Gordon
The Federation seems to have skipped 2021 and moved on their show in 2022. Otherwise no other activity noted.
Old Business
Invitation letter to new APS Members Rob & Bob
Initial letters mailed at cost of $45.50. Estimated monthly cost $3.50. Webmaster Gordon Nelms reported that he has seen an increase in website traffic since the letters were sent. The Board voted to continue sending letters at this time to new APS members within driving distance to our show.
New Business
Status of Club Library (discussion from Board Meeting)
Since no one has been using the Club library, a suggestion was made to sell the books at the silent auction to be held at GULFPEX 2021. Dr. John Barrett suggested we keep the Scotts catalogs. Librarian Gordon Nelms pointed out that our catalogs are 2016 which makes them outdated. There was discussion on what year Scott catalogs and which specific ones we should carry without any decisions being made. Item tabled for further research.
Announcements
Club member Johnny Baughman passed away. A sympathy card from the Club has been sent to Cynthia. A donation (see Treasurers Report) to the National Postal Museum will be made in his honor.
Open for Other Announcements
March 2nd Stamp Club Meeting
The Gulf Coast Stamp Club meeting for March 2nd, 2021 will be an in-person meeting at the Mercy Housing build 1135 Ford St. Gulfport, MS. Members will also have the option to attend virtually using the Zoom account listed on our Club website. Meeting times will be 1:30 pm for Board meeting and 2 pm for business meeting.
Volunteer for March Educational Program
As the March meeting will be an in-person one, instead of a formal program all members are asked to bring items to show and tell.
Show and Tell by Members
New member Timothy Stinson showed some of his North Korea propaganda labels, stamps and postcards. A recurring theme found in all North Korea material is very Anti-American. Anything related to America is normally shown in gray.
Adjournment
Meeting Adjourned at 3:10 pm.
Educational Presentation
Felix Luis Perez-Foch presented a program on how to use and present information on Zoom. He demonstrated how a PowerPoint presentation can be shown. Also covered was information on the different controls that can be used. How to make your screen the control screen so you can make a presentation or show an item was shown. Club members thanked Felix for the presentation and for hosting our Zoom meetings in his dedicated room.
Robert T. Marousky (official minutes signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 List of Attendees
President Rob O’Dell
Vice President Dr. John Barrett
Secretary Bob Marousky
Treasurer Mike Kayes
Board Member Gordon Nelms
Board Member Tom Adams
Member Cathy Marousky
Member Felix Luis Perez-Folch
Member Timothy Stinson
Attachment 2 – February Treasurer’s Report
Copies attached to official minutes
Gulf Coast Stamp Club
Called to order at 1:30 pm by President Rob O’Dell. Board members attending 5 with 2 Guests. Quorum requirement met and meeting is Official (See Attachment 1 – list of attendees)
Old Business:
1 Report on availability of Library Meeting Room – Bob
Library Meeting room still closed for an undetermined time.
Since our normal meeting room will not be available any time soon, the Board decided to have an in person meeting in March at Mercy Housing 1135 Ford St., Gulfport, 39507. Members will be asked for a small donation for Mercy Housing.
2 Contact organizers of Cruising the Coast to see if our show can be added to their calendar of events - Rob
Cruising the Coast organizers have been contacted. However they have not yet replied to our request.
3 Invitation letter to new APS members within driving distance informing them of our Club and Activities 2021. – Rob and Bob
Initial mailing complete. Future letters will be sent out monthly to new APS members whose names appears in the monthly APS Journal.
Cost of Initial Mailing Color Copies of Letter $15.00, Stamps 50 at $0.55 = $27.50, envelopes $3.00. Total Cost for initial mailing $45.50.
Estimated monthly cost to continue $3.50
Any noticeable increase in website traffic since letters mailed? - Gordon
After the initial letters were sent, Gordon did notice an increase in website traffic. The Board voted to continue sending letters for the next few months.
4 Decision to Hold April GULFPEX 2021.
Any changes in Community Center restrictions
Covid and Vaccine projected status
Dealers and Other Clubs’ Input
President Rob O’Dell has contacted dealers to see who is willing to come to our April show.
The dealers are willing to come to our show. After examining diagrams of the show layout, it was determined that we could have 9 dealers and still meet the Community Center rule of 6 feet between dealers. The Board voted to hold our April show. A planning meeting will be held on Saturday February, 13 at Sicily’s in D’Iberville.
New Business Items
1 Question on Club Library
Should the Club keep a library?
Keep only Scott Catalogs?
Sell all books including Scott Catalogs?
Sell other books at silent auction at GULFPEX 2021
Sell other books at online auction?
Donate unsold books to APS or a local charity?
Deferred until more research can be done.
2 Should the Club continue making a donation to APS when a member passes? If so we need to make one in the name of Johnny Baughman who passed away in January. Should we continue making donations?
It was decided to continue to make donations in honor of members who pass to either the American Philatelic Research Library (APRL) or the National Postal Museum in Washington, DC.
Open for other New Items
Note: This item not discussed due to time constraints
Dr. John Barrett made a request for mint US postage from 1982 -1994 to add to Post Office Yearbooks. They will then be in the Silent Auction at the April show.
Official Minutes Signed
Robert T. Marousky
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 List of Attendees
President Rob O’Dell
Vice President Dr. John Barrett
Secretary Bob Marousky
Treasurer Mike Kayes
Board Member Gordon Nelms
Board Member Tom Adams
Guest Cathy Marousky
Guest Felix Luis Perez-Folch
Minutes for Virtual Business Meeting February 6, 2021
Gulf Coast Stamp Club
Called to order at 2:03 pm by President Rob O’Dell
Number of Members present 9. Quorum requirement not met and meeting is Unofficial (See Attachment 1 – list of attendees)
Approval of October, November& December 2020 & January 2021 Minutes
Deferred due to lack of quorum.
Treasurer’s Report
See Attachment 2 – February 2021 Treasurer’s Report.
GULFPEX 2021 - Rob
Update on Status (from discussions at Board Meeting)
The Board has voted to hold GULFPEX 2021 on April 16 & 17. It appears that we can host 9 dealers and still meet the 6 foot between dealers social distancing requirement for use of St. Martin Community Center. There will be a planning meeting about the show next Saturday, February 13, 2021. Please check website to confirm time and place.
The Board voted not to invite the Post Office this year so we can use that space for an additional dealer.
Standard Agenda Items
Website Update– Gordon
There has been an increase in website traffic since the letters were sent to new APS members within driving distance of our show. The announcement for GULFPEX 2021 is at the top of the home page of the website. Webmaster Gordon Nelms encouraged members to submit suggestions to improve the website.
Circuit Update– Bob
Last month’s total circuit purchases amounted to over $400.00. For some reason APS sent us this month’s circuit based on last year’s requests. At this time we have sold over $200.00. APS circuit manager has suggested that we submit requests via email (also sent along with returning circuit). New member Timothy Stinson has requested to see propaganda stamps, labels and postcards from North Korea plus the following topical areas, Covid related, Space and Radio.
Southeastern Federation Update– Gordon
The Federation seems to have skipped 2021 and moved on their show in 2022. Otherwise no other activity noted.
Old Business
Invitation letter to new APS Members Rob & Bob
Initial letters mailed at cost of $45.50. Estimated monthly cost $3.50. Webmaster Gordon Nelms reported that he has seen an increase in website traffic since the letters were sent. The Board voted to continue sending letters at this time to new APS members within driving distance to our show.
New Business
Status of Club Library (discussion from Board Meeting)
Since no one has been using the Club library, a suggestion was made to sell the books at the silent auction to be held at GULFPEX 2021. Dr. John Barrett suggested we keep the Scotts catalogs. Librarian Gordon Nelms pointed out that our catalogs are 2016 which makes them outdated. There was discussion on what year Scott catalogs and which specific ones we should carry without any decisions being made. Item tabled for further research.
Announcements
Club member Johnny Baughman passed away. A sympathy card from the Club has been sent to Cynthia. A donation (see Treasurers Report) to the National Postal Museum will be made in his honor.
Open for Other Announcements
March 2nd Stamp Club Meeting
The Gulf Coast Stamp Club meeting for March 2nd, 2021 will be an in-person meeting at the Mercy Housing build 1135 Ford St. Gulfport, MS. Members will also have the option to attend virtually using the Zoom account listed on our Club website. Meeting times will be 1:30 pm for Board meeting and 2 pm for business meeting.
Volunteer for March Educational Program
As the March meeting will be an in-person one, instead of a formal program all members are asked to bring items to show and tell.
Show and Tell by Members
New member Timothy Stinson showed some of his North Korea propaganda labels, stamps and postcards. A recurring theme found in all North Korea material is very Anti-American. Anything related to America is normally shown in gray.
Adjournment
Meeting Adjourned at 3:10 pm.
Educational Presentation
Felix Luis Perez-Foch presented a program on how to use and present information on Zoom. He demonstrated how a PowerPoint presentation can be shown. Also covered was information on the different controls that can be used. How to make your screen the control screen so you can make a presentation or show an item was shown. Club members thanked Felix for the presentation and for hosting our Zoom meetings in his dedicated room.
Robert T. Marousky (official minutes signed)
Robert T. Marousky
Secretary, Gulf Coast Stamp Club
Attachment 1 List of Attendees
President Rob O’Dell
Vice President Dr. John Barrett
Secretary Bob Marousky
Treasurer Mike Kayes
Board Member Gordon Nelms
Board Member Tom Adams
Member Cathy Marousky
Member Felix Luis Perez-Folch
Member Timothy Stinson
Attachment 2 – February Treasurer’s Report
Copies attached to official minutes
| gulf_coast_stamp_club_by-laws.pdf |
