Board and Business Meeting Agendas
Board Meeting
January 8, 2022
Gulf Coast Stamp Club
Called to order at 1:36 pm by President Rob O’Dell. Board members attending 5 with 7 other Club members and 0 guest. Quorum requirement met and meeting is Official (See Attachment 1 – list of attendees). Meeting held at Mercy Housing, Gulfport, MS.
Old Business:
1 Question on Club Library
A set of 2021 Scott Catalogs has been donated to the Club by former Club members Rick and Rasa Miller. It was decided to sell the set of 2020 Scott Catalogs possibly in the silent auction at GULFPEX 2022. Currently a full set of 2020 A to Z catalogs is selling on eBay for between $300.00 to $500.00. The Scott US Specialized and the Classic Catalogs are selling for between $30.00 and $50.00 each.
2 Club Members attending Southeastern Federation Show in January 28 to 30, 2022
There have been some rumors that the show may be cancelled due to the recent increase in Covid cases but nothing definite has been posted. Four members are planning on going.
3 Christmas Party
Update on the December 2021 Christmas Party. Thanks to those who brought food and other items. Special thanks to Cathy Marousky who coordinated the main meal and decorations.
4 Information on Club Hats – Tom
In addition to hats given to Club members who were at the November meeting, hats were given to Life members John Wright, Robin Overstreet, Robert Whitaker. A hat was presented to Rod Henderson from Huntsville who is a member of our Club
Originally 20 hats were purchased and we have given out all but 6 hats. New hats are easy to get with about a week lead time. Original cost of the hats was a little over $10.00 each. To reorder, the hats must be in groups of 4. Reordering smaller amounts of hats might increase the price per hat.
5 Where are we planning on have our meetings next year. Will it be St. Martin Library meeting room or Mercy Housing or both?
The St. Martin Library reports that it appears that the construction will not be finished until sometime in March. Therefore we will plan to have the February and March meetings at Mercy Housing. Hopefully we will be able to have the April meeting at St. Martin Library
6 Strategies for attracting more children – Any updates on the following
Maryanne Graczyk is doing a program about African Americans on stamps at her local church. Felix will be having material for children at GULFPEX 2022. More ideas are still needed.
New Business
None
GULFPEX Planning
Discussion and planning for the show will be done in the Business Meeting.
Meeting adjourned at 1:52 pm.
Robert T. “Bob” Marousky (original signed)
Robert T. “Bob” Marousky
Secretary Gulf Coast Stamp Club
Attachment 1 – List of Attendees
Rob O’Dell – President
Dr. John Barrett – Vice President
Mike Kayes – Treasurer
Robert “Bob” Marousky – Secretary
Tom Adams – Director
Gordon Nelms – Director
Felix L Perez - Member
Cathy Marousky – Member
Pat Adams – Member
Mary Ann Graczyk – Life Member
Eric White - Member
Karl Schoeck -Member
January 2022 Business Meeting
Gulf Coast Stamp Club
Called to order at 1:57 pm by President Rob O’Dell. 12 Club members and 0 guests. Quorum requirement met and meeting is Official (See Attachment 1 – list of attendees). Meeting held at Mercy Housing in Gulfport.
Approval of November 2021 minutes for Business meeting.
There were no minutes in December because we had the Christmas Party instead of meeting.
Motion to accept the November Minutes made and passed
The question was asked why some of our older minutes were not on the website. After discussion it was decided to keep the minutes for one year on the website. Club Secretary and Webmaster will work together to make sure the minutes are all on website.
Treasurer’s Report
The treasurer’s report was read. A motion was made and passed to accept the Treasurer’s Report as read.
A short report on budget vs actual costs for our last two shows was presented. More discussion on this will be held in the GULFPEX planning section of this meeting. (See Attachment 2 – Treasurer’s Reports)
Standard Agenda Items
Website Update– Gordon
The webmaster reviewed the content on the January 2022 website. It included a list of how to say “Happy New Year” in 150 different languages.
A comment on the excellent job the webmaster has been doing with our website was made. Club members showed their agreement by applauding.
Circuit Update– Bob
42 items sold in December circuit for a total of $145.30.
APS is again charging $2.00 a month for insurance. Due to Covid this insurance was waived the past 2 years. The 5% penalty for under $200.00 sold is still being waived.
APS didn’t have us listed for a January meeting. Once notified, the APS circuit manager William “Bill” Dixon at APS immediately corrected the problem and the circuit was received the Wednesday before the meeting.
Southeastern Federation Update– Gordon
The only information they seem to publish is about their January show.
Question was raised about our continuing being a member of the Southeastern Federation. Our Treasurer reported that he has not received any dues notices for the Federation membership for the past two years.
Old Business:
1 Question on Club Library
See information from Board Meeting
2 Club Members attending Southeastern Federation Show in January 28 to 30, 2022
See information from Board Meeting
3 Christmas Party
The Christmas Party was a great success.
4 Information on Club Hats – Tom
Discussion on whether we should sell the hats at the show or keep them for new members. It was decided to keep the hats at this time for new members.
5 Where are we planning on have our meetings this year (2022). Will it be St. Martin Library meeting room or Mercy Housing or both?
Library might not be available until April 2022 – See Board Minutes for details.
6 Strategies for attracting more children – Felix (or Bob)
See Board Minutes for details.
7 Club Facebook Page
Felix activated our Club Facebook page at this meeting. Administrators will be Felix, Gordon, Rob and Bob.
New Business
A set of 2021 Scott Catalogs has been donated by Rick and Rasa Miller (former Club members). After discussion, it was decided to sell the 2020 catalogs at GULFPEX 2022 Silent Auction. Dr. John is kindly storing the catalogs for us until St. Martin Library reopens after construction. Members can check out catalogs by contacting Dr. John.
Motion made and passed to make Rick and Rasa Miller Life Members in our Club along with a thank you note for their donation. After they receive their certificates for Life Membership in the mail, they will be asked if they want a Club hat. If so, hats will be sent to them.
Request for members to check their duplicates for any Socked on the Nose stamps (that clearly show date) stamps. Stamps to be given to Rick Miller as a thank you for the Scott Catalogs these past 3 years.
GULFPEX Planning (these items were deferred in the Board meeting)
Correct times for the show. Friday is 10 to 6 and Saturday 10 to 4.
Theme for GULFPEX 2022 – The 75 anniversary of USAF
Are we planning on having show covers? Having a show cover is desirable. Dr. John, and several others said they would see if they could come up with cachet(s) to be used.
If so we need a cancel? We would like to have a special cancel for the show, however, the request to the Post Office for a cancel needs to be done soon. The Post Office needs a long lead time and the show is only 3 months away. Mike and Felix have agreed to work on the design and submission of it.
Liaison with Keesler AFB. Tom Adams volunteered to be the liaison.
Changes in Community Center Policies:
Effectively immediately, the cost of renting the community center has gone up to $200.00 a day from $125.00 a day. Since we have already paid for both shows in 2022 the price increase will not affect us until 2023.
The community center is also requiring a Million Dollars liability insurance for each day the public attends the show. We do not need it the day we set up for the show. The insurance should be around $200.00 or less for both show days. Rob and Tom volunteered to explore possible insurance agents.
Changes in Community Center Policies: (continued)
The cleaning deposit has been increased to $400. This should not affect the budget because we get the deposit check back.
GULFPEX Planning (these items were deferred in the Board meeting) Continued
Signing of Waiver – The community center has expanded the number of waivers that need to be signed. Previously the only waiver we had to sign was the one saying we were not serving alcohol. Rob has reviewed the waivers and did not see any unusual items in the waivers. Bob, with the permission of the Club, will sign the waiver for the Club. He was chosen because the community center account is in his name.
Dealers (Rob)
The plan is to have 10 or 11 dealers. Rob and Gordon will determine the layout. Packages are going out to the dealers next week.
Committee and Budget planning for show.
Set up and tear down of frames, tables and chairs then cleaning – Steve Hanshaw has agreed to do this again for $400. That includes him helping to get and set up the frames, tearing down and storing of frames, setting up the tables and chairs then cleaning and putting them away. Also the cleaning of Community Center after the show.
Publicity will have a budget of $150.00.
We will not do radio ads this year because no one who signed in last year mentioned hearing about the show on the radio.
An ad will be placed in Linn’s Stamp News this year.
An attempt will be made to get television coverage on Friday instead of Saturday.
Gordon? Volunteered to make a poster for distribution.
Food and Hospitality will have a budget of $75.00. Cathy and Pat will be in charge.
Covid supplies – Use the ones we have left over from the last show.
Gordon will again handle registration. Several individuals volunteered to help him man the table.
Budget planning for show (continued)
Bob will contact APS to get a list of APS members in our capture area. Cost of the list last show was about $27.00
Bob will again act as facilities manager. He will pay the $400.00 cleaning deposit (with Club check) and obtain the keys the day before set up. Then open and lock up the facility.
Silent Auction
Last year the silent auction was a good money maker. Dr. John will again be in charge and he already has some items for the auction. He is looking for donations.
Raffle
Tentative plans to do a raffle. The question is what to raffle that will make people buy tickets. Karl Schoeh said he has a cover signed by Chuck Yeager that he will sell to Club at cost. It was suggested that perhaps Randy Prewett might be able frame the Chuck Yeager cover in the same fashion as we had the Fred Haise cover framed.
Exhibits
The exhibit committee will have a budget of $200.00. Getting an accredited APS judge would cost more than we can afford. It was decided to try and ask someone in another Club who is a successful exhibitor.. Dr. John is to contact Dwayne Littauer from New Oleans, to see if he would do the judging for a stipend of $150.00.
Awards will be the same as GULFPEX 2021 with the exception of an award from the American Topical Society(ATS) for best topical exhibit. This is because we are now an associate of ATS
Announcements
Bob talked about an antique dealer who had an antique mall in Gautier. He passed away last week and in his obit mentioned he was a stamp collector. Just a reminder for Club members to mention the hobby and our Club when preparing what they want in their obit.
Ed Parrish, a former Club member, passed away about a month ago. Members might remember he is the one who had a valuable stamp collection and other collectables stolen by his girlfriend.
Volunteer for February Educational Program
Felix has volunteered to do a presentation on the Club’s new Facebook page
Show and Tell by Members
Rob showed his album of cut squares and cut corners (U# in Scotts US Catalog). His collection goes from the very beginning in 1853 to about 1962 when they changed from embossed images of Presidents to other topics. An interesting t point about his collection is that he is having trouble finding the newer more common items. This month’s circuit had a book of cut squares that helped fill some of the missing modern ones.
Cathy showed a small blue box of 12 individual patent medicines – Pomeroy’s eye salve. Each small medicine tin was wrapped in entertaining instructions sealed with a revenue stamp (RB series) affixed.
Bob showed some older (1900 to 1910) postcards that used graphics for the message. Also shown were some stamps from the collection of King Farouk. He was the King of Egypt until he was displaced by a coup in 1952. King Farouk was one of the frequently mentioned stamp collectors when they called stamp collecting the “Hobby of Kings”. His massive collection was sold at auction and some dealers bought large lots then divided them, then selling a few stamps with certificate saying they came from the King’s collection.
Tom showed two sheets of early Philippines stamps he recently purchased. They were stamps that were printed but had no logical use in the mail when they were printed.
Gordon – Did he show his German collection?
Adjournment
Meeting Adjourned at 3.24 pm.
Educational Presentation
None this Month
Robert T. “Bob” Marousky (original signed)
Robert T. “Bob” Marousky
Secretary Gulf Coast Stamp Club
Attachment 1 – List of Attendees
Rob O’Dell – President
Dr. John Barrett – Vice President
Mike Kayes – Treasurer
Robert “Bob” Marousky – Secretary
Tom Adams – Director
Gordon Nelms – Director
Felix L Perez - Member
Cathy Marousky – Member
Pat Adams – Member
Mary Ann Graczyk – Life Member
Eric White - Member
Karl Schoeck –Member
Attachment 2 – Treasurer’s Reports (attached to official minutes)
Gulf Coast Stamp Club By-laws. Please click on the Adobe file below and download to read this document.
| gulf_coast_stamp_club_by-laws.pdf |
